Payroll spreadsheet example

Author: s | 2025-04-24

Examples: Weekly payroll spreadsheet naming convention examples using the contract OR project ID in the naming convention: Arbor Green - YYYYMMDD - Payroll Utilized Excel to create payroll spreadsheets and reports, improving the efficiency of payroll reconciliations by 20%. For example, 'Junior Payroll Clerk ( ) to Senior

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That you select the appropriate dates. Check all exception processing transactions—For example, when you are balancing your payroll, make sure that you have all Payroll Adjustment Preview reports available in case there are variances among report totals. Make sure that you selected the appropriate dates in the selection criteria of the report to include all exception processing transactions for that pay period and to ensure the data being reported is consistent across each report. Check the Payroll Totals By Pay Group report—Make sure that you added Group Term Life (GTL) amounts to the Federal and State gross wage and taxable wage amounts for the Payroll Totals By Pay Group report. Payroll balancing spreadsheet Use a payroll balancing spreadsheet to facilitate balancing your finalized payrolls. The payroll balancing spreadsheet consists of rows containing the reports that you review for balancing purposes and columns containing the values that must balance. If you report to more than one state or more than one locality, create a spreadsheet for each state and each locality. The following tables indicate where to get the data values for the spreadsheet from each report and if you need to perform a calculation for the total. Federal Tax Report Spreadsheet Field Report Field Calculation FMED Taxable Medicare Taxable Wages No FSOC Taxable Social Security Taxable No FSOC Capped Social Security Capped No FIT Taxable Federal Taxable Wages No FMED W/H Medicare EE W/H No FSOC W/H Social Security EE W/H No FED W/H Federal Tax W/H No FUTA Tax Report Spreadsheet Field Report Field Calculation FUTA Gross FUTA Gross Wages No Payroll Tax Liability Report Spreadsheet Field Report Field Calculation FMED Taxable Federal Total Medicare Tax (FMEDTAX),Total Taxable Wages No FSOC Taxable Federal Total Social Security Tax (FSOCTAX), Total Taxable Wages No FSOC Capped Federal Total Social Security Tax (FSOCTAX), Capped Taxable Wages No FIT Taxable Federal Total Income Tax (FIT), Total Taxable Wages No State Taxable The sum of all state Total IT taxes, Total Taxable Wages. For example, if Kansas Total IT =10,000.00, and Iowa Total IT = 10,000,000.00, then enter the sum of 10,010,000.00. Do not include any Unemployment Insurance taxes, only SIT. Yes FMED W/H Federal Total Medicare Tax (FMEDTAX), Tax W/H No FSOC W/H Federal Total Social Security Tax (FSOCTAX), Tax W/H No FED W/H Federal Total Income Tax (FIT), Tax W/H No STATE W/H The sum of all state Total IT, Tax W/H Yes Payroll Totals By Pay Group, Under Taxes on Grand Totals Page Spreadsheet Field Report Field Calculation FUTA Gross FUTA No FMED Taxable FMEDGTLTAX plus FMEDREGTAX from the Taxed Wages column (Grand Totals section) Yes FSOC Taxable FSOCGTLTAX plus FSOCREGTAX from the Taxed Wages column (Grand Totals section) Yes FIT Taxable FITREG from the Taxed Wages column plus Excess Life (Compensation section in the Grand Totals section) Yes State Taxable The sum of all state **ITREGs. For example, MAITREG Taxed Wages column GTL differs by state, add if applicable. Yes State Gross The sum of all state **ITREGs. For example, MAITREG Gross Wage column GTL differs by state, add if applicable. Yes FMED W/H FMEDGTLTAX plus FMEDREGTAX,Tax WH column Yes FSOC W/H FSOCGTLTAX plus FSOCREGTAX, Tax WH column Yes FED W/H FITREG, Tax WH column No State W/H The sum of all state **ITREGs. For example, MAITREG Tax WH column Yes State UI Gross The sum of all state **UIs. For example, IAUI Gross Wage column Yes State Income Tax Report Spreadsheet Field Report Field Calculation State Taxable Totals from Taxable Wages column No State Gross Totals from Gross Wages column No State W/H Totals from Tax Withheld column No State Unemployment Tax Report Spreadsheet Field Report Field Calculation State UI Gross Grand Totals, total for all states, Gross Wages column No After balancing on a payroll-to-payroll basis, use the same reports to balance your quarterly and annual processing. Print checks and direct deposit advices Select Payroll > Payroll Processing > Print Checks or Print Advices to print payroll checks or advances for a selected pay group/check group combination. You can print checks only from a pay group that has gone through final payroll processing or from a pay group that has checks that have not yet been printed. If an employee is set up to receive a check and a direct deposit advice, the employee will get both a check and a direct deposit advice. If attendance balances print on the check/advice stub, run the Calculate Accruals process just before you print the checks/advices. The last accrual process run whether from Payroll Administration or the Employee self-service application is the one that the attendance balances are derived from for the stub. The system tells you the type of check stock to load in the printer.You can you to make vertical check and horizontal MICR line adjustments for printing. You

Payroll Spreadsheet Example db-excel.com

Dell Latitude and Toshiba Portege . How do I know that your payroll software will meet my payroll processing needs?Please download a FREE evaluation copy of the software, enter your employees and company information, print payroll checks, generate reports and forms and once you are sure the software will work for you, you can go ahead and order the full version.Is Payroll Mate Windows 11 compatible? Yes.Does this program track vacation and sick pay? This is mandatory for our state.Yes Payroll Mate supports PTO / vacation / sick pay accrual. You can enter a fixed amount per pay period or calculate based on the number of hours on the check.Can we import employee information from Intuit QuickBooks?You can export the Employee Contact List (Reports > Employee & Payroll > Employee Contact List) report from QuickBooks to Excel and then save as Comma separated Value (CSV) to import inside Payroll Mate. You can also prepare a spreadsheet that has the employee name, tax ID, address, filing status and other details and then import into Payroll Mate. Please contact our support team and we can provide a sample spreadsheet with possible fields that can be imported. Please note that you can import from any accounting / payroll / timeclock system if you can get the employee information into a spreadsheet. Does your program require we use your check stock?We guarantee our check stock is compatible and will align properly. We cannot guarantee proper alignment with another vendor's checks. You can test alignment. Examples: Weekly payroll spreadsheet naming convention examples using the contract OR project ID in the naming convention: Arbor Green - YYYYMMDD - Payroll

Payroll Spreadsheet Toolkit: Payroll Spreadsheet Payroll - Etsy

Direct Deposit, Printing Checks, Regulatory ComplianceACH Direct Deposit and email paystubs to employees (encrypted). Deposits can be made to multiple financial institutions, and each employee can have amounts directly deposited in up to fifteen bank accounts.Employees can choose to have a portion of their pay put into a separate account, such as a savings account or credit union and still receive the balance of their pay on an actual check.Create Positive Pay records for transmission to your bank.Prints payroll checks and a check register, history report, union deductions report, and hours report as well as a standard quarterly report, a 1099 report (for non-employee compensation), and a year-end W-2 information report.The extensive reporting system allows for the examination of payroll history data from the detail level of an individual’s checks and deductions, to a comprehensive employee/company level summary to reconcile for example, the W2 reports.Provides full Federal, State, City/Parish regulatory reporting including electronic media for online submission (W2’s, 1099’s, 941’s etc.) – now mandatory for larger payrolls.PBS™ Payroll can be run independently or interfaced to Passport Business Solutions™ Check Reconciliation, General Ledger and Job Cost.PBS™ Payroll Software OptionsEasily import time worked data from a spreadsheet or other time clock software into our payroll accounting software. We provide optional integration with TimeClick® time clock software.Passport Software provides optional Affordable Care Act Software and Reporting Services, as well as optional Job Cost or Manufacturing add-ons that allow you to track payroll costs by job and job step.In addition to our accounting and payroll software for small business, we offer an industry specific Food Service Payroll add-on from PC Solutions, for restaurants, hospitality and food service operations.Set permissions and user restrictions to control accessAdvantages of On-Premise SoftwareOur on-premise accounting payroll program can provide ongoing ROI due to cost savings versus an outside payroll Your workers' compensation premium audit helps determine if your premium needs to be adjusted, to ensure that you are not paying more or less than necessary based upon your needed coverage. We want to help you prepare for your audit by outlining the documentation you will need to provide. There are two types of required documentation: Payroll documentation outlining transactions or payments during your policy period This documentation should match as closely to your policy period as possible. For payroll information, you can round to the first of the month. (It is acceptable to deviate from the policy period by up to 16 days.) For example: if your policy period starts and ends on June 15, you can provide payroll for the year starting and ending on June 1 or July 1. Taxation document used to verify payroll information This documentation might not match exactly with your policy period. If your policy period falls in the middle of the month, simply provide the most recent (or annual) tax reports that most closely aligns with your policy period. Payroll documentationYou’ll be required to provide payroll information for all owners, officers and employees including those who may have terminated employment during the policy period. Your payroll report must include the following items:Employee nameDescription of work performed (which may be different from the job title)State of employmentGross wages per employeeIf your company pays any of the following wages, please separate them in the report:Overtime wagesDouble time wagesTipsSection 125 (cafeteria plan) employee contributions (California only) Payroll vendors (i.e. ADP®, Paychex®), internal reporting applications (i.e. QuickBooks®, PeopleSoft®), and most bookkeeping services will be able to provide sufficient payroll information for the premium audit. If available, please provide the information in an excel spreadsheet. Contract labor informationProvide payment information for all contracted and sub-contracted labor used during your audit period, including:Contract laborer/subcontractor nameDescription of work performedState in which work was performedDate work started/ended within the policy termTotal amount paidCost of materials suppliedCertificates of insurance for subcontractors, including dates workedDefinitions and requirements may vary by state. Additional tests of independent status may apply.Taxation documentationIf you have employees,

Convert a Payroll Spreadsheet to XML

A time card calculator is a basic time clock spreadsheet for logging employee hours worked. It will help you keep track of hours worked in order to simplify HR processes and payroll. With this template, you can calculate and fill timesheets, avoid payroll mistakes, ensure all employees are working the correct hours, and ensure that employees get paid for the correct hours worked.Read on for walkthrough on how to create your own calculator in Excel, as well as answers to any questions you may have on using this template.TABLE OF CONTENTSTimesheet Calculator Excel TutorialThe difference between time cards and timesheetsWhy use time card calculators?Factorial vs. Excel as Work Time CalculatorTime Tracking FeaturesChoosing a timesheet calculator for your companyClock in software ✅Timesheet Calculator Excel TutorialThis example teaches you how to create a simple timesheet calculator in Excel. If you want to save time, just skip to the end of this article to download your free time card calculator excel template.How to create a Time Card Spreadsheet in Excel1. Automating work days and dates:To automatically calculate the next 4 workdays and corresponding dates when you enter a start date in the top-right corner, use the following formula:2. Select the cells containing the total hours worked per day:3. Choosing the correct time format:Right click, click Format Cells, and select the right Time format. Use the highlighted format seen in the image below for cell K15, K16 and K17. Click OK.4. To automatically calculate the hours worked each day use the formula below:5. To automatically calculate overtime hours use the formula below:Congratulations, you’ve created your very own timesheet calculator!Factorial vs. Excel as Work Time CalculatorWe’ve collected some of the features and benefits of both to help you choose the best option for your company.Factorial: Streamlined Time Tracking and HR ManagementFactorial is a dedicated time tracking and human resources management platform. It offers a comprehensive suite of features designed to streamline employee time monitoring and overall HR processes. Here’s what Factorial brings to the table:Automated Tracking: Factorial automates time tracking, enabling employees to log their hours easily. This minimizes manual data entry, reducing the risk

Creating a Payroll Spreadsheet - Chron.com

Yourself. It includes features such as:Print checks or use direct depositRun unlimited payrollsFlexible pay schedulesPrintable W-2sThere is also a full service payroll solution that lets you run your own payroll and have Patriot Software handle your payroll taxes. This payroll services option includes all of the features of the basic payroll solution, as well as services provided to you from Patriot Software. This includes filing of W-2s and W-3s as well as the file and deposit of local, state, and federal taxes.One major strong asset Patriot Software provides is the large variety of payroll reports available. This includes:Payroll tax credit reportPayroll tax filing reportPayroll tax deposit reportPayroll registerIndividual paycheck historyPayroll detailsCheck/deposit payment detailManage time offW-2 summary reportAssigned deductionsDeduction historyAssigned contributionsContribution historyPayroll tax liabilitiesWhile Patriot Software is not a true “free” payroll software, it remains one of the best payroll software options on the market for small businesses. The 30-day free trial should let you know whether or not it’s worth continuing into it’s paid period. Patriot Software starts at only $10/month base plus $4/employee/month. In addition, Patriot Software has a full accounting solution that can pair with their payroll option–meaning you don’t need to use an outside program like QuickBooks to manage your financials. Run payroll in Patriot Software.ExcelPayrollExcelPayroll is a completely free to use payroll solution that works within a spreadsheet format. Any business that has access to Microsoft Office Suite can download ExcelPayroll and take advantage of what it has to offer. Easy to use; minimal learning curve. Examples: Weekly payroll spreadsheet naming convention examples using the contract OR project ID in the naming convention: Arbor Green - YYYYMMDD - Payroll Utilized Excel to create payroll spreadsheets and reports, improving the efficiency of payroll reconciliations by 20%. For example, 'Junior Payroll Clerk ( ) to Senior

Payroll Spreadsheet Templatedb-excel.com

Up to allow you to enter the percentage of deductions into the appropriate tax categories.The template will total the tax amounts and then deduct them automatically from each employee’s gross pay, yielding the net pay after taxes. Should the calculation not proceed automatically, simply multiply each worker’s gross pay by the total tax percentage to determine the total tax liability. Then deduct this amount from their gross pay.Looking for even greater efficiency? Skip the spreadsheet and start your free trial of full-service payroll services.Start your free 14-day trial of When I Work! Click here to start scheduling your employees today.The disadvantages of traditional payroll reportingPayroll is complex. If you’re not using a payroll reports template, you’ll have to conduct payroll the traditional way. Just consider the steps involved in a typical payroll process:Gathering data on employee hours, time off, and overtimeCalculating each employee’s gross payDeducting payroll taxes and applicable benefitsIssuing paychecks or direct deposits to employeesRecording all data for legal and tax complianceDistributing W2s and other tax formsProcessing payroll the traditional way leads to disadvantages that include:Inefficiency: Your time is too valuable to spend on manual processes. Traditional reporting will steal focus away from other core business processes and reduce your operating efficiency.Errors: Errors in reporting can cause disruptions that impact your employees’ compensation. Worse, violations of the Fair Labor Standards Act (FLSA) can lead to fines and other penalties.Data security: Traditional payroll reporting leaves a literal paper trail. That leaves your workers’ sensitive data vulnerable to unauthorized access or